Proof
What should be attached
Deposit slip, bag number, receipt image, safe-drop note, or the accepted proof artifact for that store routine.
Stage 2 - Problem aware
Problem aware checklist
Deposit Proof Checklist for Restaurant Closeout Review
Use this when the closeout says submitted, but the next morning still starts with missing slips, unclear photos, bag-number questions, or messages asking the manager to resend proof.
Buyer knows deposit proof is painful but may not be ready to buy software.
State
What if proof is missing
Mark attached, missing, delayed, unclear, or not applicable so the gap is visible before finance asks.
Owner
Who owns the next step
The record should show whether store, district, finance, or another reviewer owns the follow-up.
Checklist
Make the proof gap visible before review starts.
The checklist is simple: the closeout should either include proof or clearly state why proof is not attached yet.
- Proof artifact present.
- Proof type matches store routine.
- Amount, date, and store line up.
- Missing or delayed proof has owner.
- Reviewer can inspect without a text thread.
Pilot proof standard
The page should move the buyer toward one real closeout.
Feels the pain. Needs checklists, worksheets, and calculators tied to familiar closeout problems.
Proof artifact
Proof state
Amount/date match
Owner
Reviewer status
Questions
Common Decision Questions
What should a deposit proof checklist include?
It should include the proof artifact, proof state, amount/date/store match, owner for missing proof, and reviewer status.
Related in this stage